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Minutes from June 20 BOD meeting; approved 7/11/2019
Board Meeting Minutes June 20, 2019
Board Members Present: Betsy Moquin, Elliott Rittenberg, Paul Reilly, Gary Kelley, Jason Camuti, Jim Tepper , Kathy Wilfert, Marie Kirby,
Club Members Present; Don Bouffard Board Members Absent: The meeting was called to order at 7:35 a.m.
Approval of Minutes: Minutes for the April meeting were not available for review.
Opening Thoughts; Betsy passed out blank note cards addressed to a member asking all present to write a note to another RCW member. Betsy will mail notes during the coming months.
Nominating Committee; The committee was not able to fill all vacancies prior to election of officers and directors in February. They have since recruited members to fill many vacancies. The Committee will meet earlier in the coming year and try to include new members. There is concern that new leadership be recruited and introduced to the procedures and committees.
Membership Committee; Gary and Jason have been meeting. Pam Smeggle will be joining the committee and has helped to identify some problem areas. Plans are underway to provide more structure when new members are inducted. Several problems and opportunities have been discussed and an action plan is in the works which will include; A mentor assigned to new members, they will provide the new member with information on how Rotary functions on the local, district and international levels. On boarding will refocus on the local projects and help new members find a committee to serve on. After initial on boarding follow ups between member and mentor will take place to help ensure all is going well. Working to revise the membership options to include a corporate membership, discussion on how this worked in the current context of the bylaws; Jim motioned to allow the membership committee to revise membership, seconded by Gary, Motion approved – Committee will work with Sponsorship on this.
Fund Raising/Sponsorship Betsy and Jim Coulson have met with BJs and a sponsorship donation should be forth coming. Discussion is ongoing to bring in sponsor employees as Rotary members as part of the sponsorship program. See approved motion above. Discussion regarding including tables at the “Night at the Casino” – and inclusion of sponsors in promotional materials. Betsy and Kathy to provide information back to the PR and Program committees regarding this.
Gala Night at the Casino Steering Committee The committee has been actively overseeing the various committees and will meet again June 21. The BOD recognized the efforts of the auction committee thus far and the email that Neil Bock sent out.
Service
Board Meeting Minutes June 20, 2019
No updates currently.
Scholarship Checks cut and sent. Some students not able to attend yesterdays meeting. Effort will be made to bring them to a meeting.
Bylaws Bill Bloom looking into revising the bylaws regarding RCW/Westborough Rotary Fund
Addiction Prevention Report Meeting with Westborough Connects three more programs are upcoming. September 12, October 12 and one in December. Date tbd. Features will be Vaping, Talking to Kids about addiction, Stress Management for Kids. More RCW members need to be involved in this program. Promotions will be coming out soon. Paul noted money for program was not budgeted and came from reserved funding. This program will be included in the new budget. Program information will also be included in future correspondence with sponsors.
Paul Harris Two donations are in process. Paul Harris credits earned for work and Dollars donated. More info on Paul Harris should be included in new Membership Brochure.
Area 3 $ 500 budget was used, more was built than had been expected; Pig pen and chicken house.
Little Library Project Libraries have been assembled and are ready to go. Need to be installed.
Treasurers Report Paul sent report to all BOD prior to meeting. Board reviewed and approved as presented. Dues have been coming in new checks will be represented in next report. Discussion regarding including report on Club Runner with BOD minutes. Full report should be presented. Membership questions regarding the report or budget should be addressed at meeting and to directly with the treasurer.
New Business Strategies going forward – where are we as a club. How do we grow membership? Discussion regarding weekly meetings, times, workshops, and projects. Concern voiced by older members that these issues have been addressed in the past. That we should look back as well as forward. Membership to look into what has worked in the past. Concern that we don’t overlook the History and success of the last fifty years. Discussion about the changing diversity in the town, how to be inclusive and attract members.
No meeting July 3 – holiday week
Newsletter – Gary and Shelby will continue to produce and publish on Club Runner.
Board Meeting Minutes June 20, 2019
Thank you to Betsy and all members for service this past year.
The meeting adjourned at 9:10 am.
Respectfully submitted,
Marie Kirby Acting Secretary
Next meeting: July 11, 2019, 7:30 am, Central One
Board Members Present: Betsy Moquin, Elliott Rittenberg, Paul Reilly, Gary Kelley, Jason Camuti, Jim Tepper , Kathy Wilfert, Marie Kirby,
Club Members Present; Don Bouffard Board Members Absent: The meeting was called to order at 7:35 a.m.
Approval of Minutes: Minutes for the April meeting were not available for review.
Opening Thoughts; Betsy passed out blank note cards addressed to a member asking all present to write a note to another RCW member. Betsy will mail notes during the coming months.
Nominating Committee; The committee was not able to fill all vacancies prior to election of officers and directors in February. They have since recruited members to fill many vacancies. The Committee will meet earlier in the coming year and try to include new members. There is concern that new leadership be recruited and introduced to the procedures and committees.
Membership Committee; Gary and Jason have been meeting. Pam Smeggle will be joining the committee and has helped to identify some problem areas. Plans are underway to provide more structure when new members are inducted. Several problems and opportunities have been discussed and an action plan is in the works which will include; A mentor assigned to new members, they will provide the new member with information on how Rotary functions on the local, district and international levels. On boarding will refocus on the local projects and help new members find a committee to serve on. After initial on boarding follow ups between member and mentor will take place to help ensure all is going well. Working to revise the membership options to include a corporate membership, discussion on how this worked in the current context of the bylaws; Jim motioned to allow the membership committee to revise membership, seconded by Gary, Motion approved – Committee will work with Sponsorship on this.
Fund Raising/Sponsorship Betsy and Jim Coulson have met with BJs and a sponsorship donation should be forth coming. Discussion is ongoing to bring in sponsor employees as Rotary members as part of the sponsorship program. See approved motion above. Discussion regarding including tables at the “Night at the Casino” – and inclusion of sponsors in promotional materials. Betsy and Kathy to provide information back to the PR and Program committees regarding this.
Gala Night at the Casino Steering Committee The committee has been actively overseeing the various committees and will meet again June 21. The BOD recognized the efforts of the auction committee thus far and the email that Neil Bock sent out.
Service
Board Meeting Minutes June 20, 2019
No updates currently.
Scholarship Checks cut and sent. Some students not able to attend yesterdays meeting. Effort will be made to bring them to a meeting.
Bylaws Bill Bloom looking into revising the bylaws regarding RCW/Westborough Rotary Fund
Addiction Prevention Report Meeting with Westborough Connects three more programs are upcoming. September 12, October 12 and one in December. Date tbd. Features will be Vaping, Talking to Kids about addiction, Stress Management for Kids. More RCW members need to be involved in this program. Promotions will be coming out soon. Paul noted money for program was not budgeted and came from reserved funding. This program will be included in the new budget. Program information will also be included in future correspondence with sponsors.
Paul Harris Two donations are in process. Paul Harris credits earned for work and Dollars donated. More info on Paul Harris should be included in new Membership Brochure.
Area 3 $ 500 budget was used, more was built than had been expected; Pig pen and chicken house.
Little Library Project Libraries have been assembled and are ready to go. Need to be installed.
Treasurers Report Paul sent report to all BOD prior to meeting. Board reviewed and approved as presented. Dues have been coming in new checks will be represented in next report. Discussion regarding including report on Club Runner with BOD minutes. Full report should be presented. Membership questions regarding the report or budget should be addressed at meeting and to directly with the treasurer.
New Business Strategies going forward – where are we as a club. How do we grow membership? Discussion regarding weekly meetings, times, workshops, and projects. Concern voiced by older members that these issues have been addressed in the past. That we should look back as well as forward. Membership to look into what has worked in the past. Concern that we don’t overlook the History and success of the last fifty years. Discussion about the changing diversity in the town, how to be inclusive and attract members.
No meeting July 3 – holiday week
Newsletter – Gary and Shelby will continue to produce and publish on Club Runner.
Board Meeting Minutes June 20, 2019
Thank you to Betsy and all members for service this past year.
The meeting adjourned at 9:10 am.
Respectfully submitted,
Marie Kirby Acting Secretary
Next meeting: July 11, 2019, 7:30 am, Central One
When I first joined Rotary ten years ago, I had no idea what Rotary was all about. I didn’t know if Rotarians wore funny hats, practiced mysterious rituals or had secret handshakes. I didn’t understand the mission of Rotary, its basic principles or the breadth and scope of the organization. But what I discovered when I went to that first meeting was a group of men and women who genuinely wanted to do good in this world, and somehow, make a difference.
Our “Night at the Casino” celebration of 50 years of service event being held on Friday, October 25th at the Doubletree Hotel in Westborough. This community event will feature a 007 themed casino, auction, fun, food and a celebration of Nelson Ball for his role in launching the Rotary Club of Westborough 50 years ago.
On June 19, the rain held off and the installation of the 2019-2020 leadership team came off without a hitch. Thanks to Bill and Bev Linnane for opening their beautiful home, and everyone who participated by bringing a dish to share. A peaceful transition of power took place, and the new team is ready to take the reins for the coming year.
Thanks to outgoing President Betsy Moquin, 2018-2019. We thank Betsy for her steady hand, inspiration and for her leadership, especially with the Little Library project. Little Libraries will be popping up in Westborough at the Westborough Inn, Westborough Library, and Central One.
At our final meeting of the year, Nelson Ball was presented with a handmade walnut pickleball paddle engraved with his name and recognizing his contribution as the founding member of the Rotary Club of Westborough. Here Nelson is pictured with incoming and outgoing Club Presidents Elliott Rittenberg and Betsy Moquin. Our thanks to Nelson for all he had done for our Club, and for the community. .jpg)
Peter joined the Rotary in 1986 and is currently a member of the Rotary Club of Westborough. He served as president of the Westborough Club for the 2010-2011 term and was also previously a member of the Rotary Club of Auburn. Peter is a Paul Harris Fellow
On May 11th, Westborough Rotarians joined with other Rotarians & friends from District 7910 to help build housing for pigs and chickens at Cultivate Care Farms in Bolton, MA. We also rebuilt a fire pit, and, several lucky Rotarians had the pleasure of "mucking out" a barn. Cultivate Care Farms' mission is to operate, maintain, and expand Care Farming for humans and animals to heal and grow therapeutically through mental health, wellness, and community outreach programming. See 
